The responsibilities of the board of Directors are to provide vision to the organization’s direction and future, and to address all legal, financial and corporate responsibilities. There are no assigned duties to the seats (Publications, Technology, etc); each seat holds the same responsibility as the other six seats. The Board is the primary supervisor for all of the National officers.
Very little of the job of a Director deals with coordination or storytelling, as that is left to the NC and NST. If you are interested in impacting the operations of the club, you should consider those roles or a regional office.
The Board of Directors is voted in by the general membership, and those seats each come up for vote every three years. The Board consists of seven elected members and two non-voting members appointed by the Board, representing financial and legal roles.
Board Members and Staff
- Holly Houtekier, Director and Chair
- Martin Chamberlain, Director and Vice-Chair
- Charlie Rose, Director
- Michael Dyer, Director
- Roo Wetzel, Director
- Erin Miracle, Director
- Spider Wingate, Director
- Art Lee, Legal Advisor to the Board
- Chris Herr, Financial Advisor to the Board
- Owen Sutter, Board Secretary
Board of Directors Biographies
Martin has played White Wolf games since 1995 and joined the MES (then Camarilla) in 1999 and has lurked in the South West ever since. He has worked within both the Coordinator and Storyteller chains as well as department lead for conventions. Prior to election to the Board, he worked as both the Asst. Secretary and then Secretary.
Martin works in San Francisco as an Software Quality Engineer for enterprise digital marketing solutions. A career introvert on-working and non-gaming hours are spent on reading, photography, and video games.
Chris joined the The Camarilla in 1994 as a member of the Williamsburg, VA chapter. He relocated to Washington DC in 1995 and started a chapter there with an introductory meeting on the grounds of the National Cathedral. He has served as a coordinator at every level from chapter to national, along with storyteller positions including some time on the national ST staff. After being the lead for several conventions and other events, and managing charity drives to raise thousands of dollars, Chris was selected as the National Finance Administrator – a role he has held from 2005 to the present. He now provides his professional financial advice as the Board’s Financial Director.
Chris works in the Washington DC Metro area as a Senior Engineer/Project Manager for Avaya Government Solutions, where he has been working for over 15 years installing computer networks and overseeing operations support for federal law enforcement. He spends the warmer months training for 75 mile charity bicycle rides with his wife. Recently, Chris has been balancing his LARP time with his role as a father (with LARP usually losing the battle).
Holly joined the club in the Domain of Kitsap, just outside of Seattle in 2007. Since joining, she has served at every level of the organization from Chapter Coordinator to Director of Member Services. Over the years she moved from the NW to the SW region living in California for over 5 years. In 2009 she moved to the SE to live in her third region of the club.
When not participating in MES activities, Holly is the South Area Quality Manager for the for the nation’s largest telecommunications company. She is married to Pete Houtekier, and is the mother of two perfect children that they adopted from China.
Art joined the The Camarilla in 2002 in Boulder, CO, after flipping through the Toreador Clan Book at a bookstore. Art has donated service and materials to the club without holding formal position, and brings a fresh perspective to the Board along with his professional legal advice.
Art received his J.D. from the University of Colorado in 1993. Moving to Arizona in 2004, he is now an Associate General Counsel with Arizona State University in Tempe. Art is a member of the State Bar of Arizona and is admitted to practice law in Arizona, Colorado and before the U.S. District Court for the District of Colorado. Art’s interests include history, politics, social sciences, sci-fi, fantasy, gaming, movies, food, wines and spirits, cigars and pipes, travel, hiking, skiing, swimming, tennis, fashion, design, architecture, art, symphony, opera, theatre, watches and timepieces, fine writing instruments, and gardening.
Roo Wetzel is a born and bred nerd who never stopped loving to play dress-up. She joined the club in 2000 and promptly failed to duck when the chapter coordinator hat was passed only months after sending in her money. She has been serving the club ever since at every level and is thrilled to join the MES Board of Directors.
Professionally, Roo is a non-profit program director, administering a nationally recognized diversity initiative that promotes connection and advocacy for historically underutilized businesses and creating new programs to increase diversity awareness in Fortune 500 companies.
Spider first joined in the Northwest during the Before Times when reports were snail mailed and addenda were carved into 10 ft stone tablets. Rejoining in the Southwest during the slightly later Not as Before Times of 2000 she was immediately voluntold as a local venue storyteller for two different venues and immediately after as a chapter storyteller. Thus began years worth of Storytelling — voluntary and voluntold — at every level the Club has offered and through a variety of conventions (including ones in regions she’s never lived in.) In addition to storytelling she has assisted in logistics and setup for conventions and events, assisted once or twice in the coordinator chain, and generally failed utterly to say “no” to having a MES job.
In her non-MES life she spends her working hours as a senior business analyst for a multinational corporation’s Compliance department. Which is exactly as boring as it sounds if you don’t like tedious details (and exactly as awesome as it sounds if you like those.) Her few non-working and non-MES hours are spent eyebrow deep in video games and reading books at a rate that makes lesser mortals quake with fear and envy.
Legal Responsibilities of NPO Boards
With the long standing principles of NPO law, a director (member of the board) must meet certain standards of conduct and responsibility in carrying out his or her responsibilities to the organization. There are many precedents in various states in using these three duties to establish whether a director has acted properly. These standards are the duty of care, the duty of loyalty and the duty of obedience.
Duty of Care of the Organization
The duty of care describes a level of competence that is expected of a director, and is expressed as the duty of “care that an ordinary and prudent person would exercise in a like position and under similar circumstances.” This means that a director has a duty to exercise reasonable care when he or she makes a decision as a steward of the organization.
Duty of Loyalty to the Organization
The duty of loyalty is a standard of faithfulness. The organization’s needs come first. When acting on behalf of the organization in a decision-making capacity, directors must set aside their own personal and professional interests. This means that a director can never use information obtained as a director for personal gain, and must act in the best interests of the organization.
Duty of Obedience to the Organization
The duty of obedience requires directors to be faithful to the organization’s mission and purpose. Directors will not act in a way that is inconsistent with the central goals of the organization. Part of this rule lies in the trust given that funds and materials made available to the organization will be used to fulfill the organization’s mission and purpose.
Requirements and information to be a Voting Director for Mind’s Eye Society:
To start, there are a few formal requirements listed in the NPO corporate Bylaws. If you are interested in running for the Board of Directors, you should read the formal language there. Any member interested in serving the organization should be familiar with our Bylaws and other governing documents regardless. Below is a bit more of a plain language summary:
- Have been a member for the prior 36 months from the end of application period. That can include time in the CCP managed US club in addition to MES.
- Must disclose any disciplinary actions that you received while a member of MES, or a member of the CCP managed US club
- A formal warning is a disciplinary action.
- An action taken by a list moderator is not a disciplinary action, it is simply a moderator action.
- Have never been convicted of a felony or any other crime related to fraud/theft/embezzlement or anything similar.
- Have never been a voluntary and named party to any action (lawsuit, proceeding, etc.) against CCP and/or White Wolf or subsidiaries or affiliates.
- … and you must state all of these things clearly when you apply to a Board election. Your application will be vetted on the inclusion of these formal requirements and may be removed if these items are not clearly stated as part of the application for the Board election.
There are some other responsibilities, duties and tasks that will apply to you as a Voting Director. This list isn’t exhaustive and may change or grow over time.
- As a Voting Director – or member of the Board for MES – you will take fiduciary responsibility for the organization.
- That means you are financially responsible for the decisions you make as a Director and can be named in lawsuits against the club. Realistically speaking, it is unlikely that your personal assets will be taken (such as your house, your car, and other real property), but the possibility does exist.
- This may include signing contracts with hotels and other similar items.
- Understand that the results of any club investigation, disciplinary action, etc. would be published to the entire US membership.
- Understand that an internal review of your behavior as a Director can be enacted by the other Voting Directors at any time.
- Support any decisions made by the Board as a whole, regardless of whether or not you voted for, against, abstained, or otherwise did not participate on that decision or consensus.
- Understand that you will receive no compensation for serving as a Voting Director. That means there is no monetary compensation, prestige, membership class loan, etc. for being a Voting Director.
- Maintain a working knowledge of the current governing documents for the organization.
- Be able to identify any conflict of interest and promptly report that to the other Voting Directors (see Section IV.K. of the Bylaws).
- Maintain confidentiality of any required topics before the Board.
- Enhance the public image of the organization and maintain accountability to the membership.
- Serve as a knowledge source and counsel to fellow members of the Board.
- Commit to a board meeting via a conferencing tool chosen by the Board, every other week.
- Currently that is Skype (headset recommended) on alternating Tuesdays and Thursdays, from approximately 9:30pm Eastern to 1:30am Eastern.
- Commit to projects between Board meeting assigned to you as a Director – generally totaling 5-20 hours a week
- Attend to approximately 50 to 100 emails a day, responding when applicable.
- Make all reasonable efforts to attend the annual meeting each year.
- Currently that is held at AbN and/or GM.